What type of interview is used when a managers uses a set of predetermined questions for all the applicants for a specific job?

A structured interview is an assessment method designed to measure job-related competencies of candidates by systematically inquiring about their behavior in past experiences and/or their proposed behavior in hypothetical situations.

Generally speaking, structured interviews ensure candidates have equal opportunities to provide information and are assessed accurately and consistently.

Structured interviews are popular because they are more personal than other assessment methods. Other benefits of structured interviews are:

• They can evaluate competencies that are difficult to measure using other assessment methods (e.g., Interpersonal Skills)
• All candidates are asked the same predetermined questions in the same order
• All responses are evaluated using the same rating scale and standards for acceptable answers

For information about how to develop and conduct a structured interview, please view the Structured Interview Guide.

Summary Sheet and Training Presentations

• Looking for help as a selecting official? This summary sheet has interview tips especially for you!
• The Structured Interview Presentation provides tips and information on how to develop, conduct, and evaluate a structured interview.
• The How to Conduct a Successful Interview webcast for hiring managers provides steps to follow, things to avoid, and additional resources. The webcast slides are also available.

When you're job searching, you may encounter many different types of interviews as you go through the hiring process at different companies. One common interviewing technique is a semi-structured interview.

During a semi-structured interview, your interviewer will not strictly follow a formalized list of questions. Instead, they will ask more open-ended questions. 

Note

This type of interview allows for more discussion than a straightforward question-and-answer format.

Learn more about how semi-structured interviews work and how to prepare for one.

What Is a Semi-Structured Interview?

In this type of interview, the interviewer may prepare a list of questions but won't necessarily ask them all, or touch on them in any particular order. Instead, interviewers will use these questions to guide the conversation. In some cases, the interviewer will prepare only a list of general topics to be addressed.

Note

Other interview types you might encounter are structured interviews, in which each candidate is asked the same questions in the same order, and unstructured interviews, in which all questions are spontaneous.

How a Semi-Structured Interview Works

Before the interview, the interviewer usually analyzes the job requirements and builds a profile of the ideal candidate. Next, they develop questions and conversation starters to draw information from the interviewee about their qualifications. Depending on how the candidate answers, the interviewer may ask follow-up questions to gain a more in-depth understanding.

For example, an employer hiring a senior public relations representative might identify the following characteristics as vital to success in that role within their organization:

• Proven track record of media placements
• An extensive set of media contacts at key outlets
• Success in landing new clients
• High-level skills with writing press releases
• Proficiency in developing content for online media
• Evidence of orchestrating successful events
• Strategic planning skills and strong supervisory skills

As a candidate, you would need to be prepared to expand on these themes, with anecdotes from your experiences that highlight these qualifications.

A common practice in semi-structured interviews is to lead with open-ended questions, which are questions that can't be answered with a simple "yes" or "no." Based on the answers, the interviewer will ask follow-up questions to draw out more specific evidence about the candidate's assets. 

An interviewer might lead with a general question like "What were the keys to your success as a PR representative for Jones and Company?" and then ask more specific questions based on the response of the candidate to assess strengths in key hiring criteria.

So, if you responded to the question above and mentioned landing new clients as a key to your success, the interviewer might ask, "Can you describe the approach you used to land the major client you just mentioned?" to give you the opportunity to share some of the skills you used to engage clients.

By tailoring their questions to each interviewee, the interviewer facilitates a more fluid conversation.

Benefits of a Semi-Structured Interview

The semi-structured interview format encourages two-way communication. Both the interviewer and the candidate can ask questions, which allows for a comprehensive discussion of pertinent topics.

Because of the conversational tone, the candidate may feel more comfortable expanding on techniques and experiences that will highlight the traits that make them a good fit for the position.

How to Handle a Semi-Structured Interview

Semi-structured interviewing is most effective when practiced by a well-trained and experienced interviewer. Interviewers with less experience may have difficulty extracting all the necessary information to assess whether a candidate meets the full job qualifications without a set list of questions.

Novices using a semi-structured interview style should prepare a well-planned interview guide to ensure that all the job requirements are addressed.

As a candidate, you may not know what the structure of your interview will be. If you're thoroughly prepared, you will be well equipped to handle any interview structure.

Your interview is your chance to sell yourself for the job, so make sure you make a good impression by taking the following steps:

• Review the required and recommended skills in the job posting and think of examples of when you have used these skills successfully.
• Research the company. Knowing what they do, how they do it, and any innovation that sets them apart from their competitors is excellent material to bring into the conversation during the interview.
• Review common interview questions that you might be asked and think about any follow-up questions that your answers might trigger.
• Have questions for the interviewer that relate to the company and the position, as well as open the door to discussing how you would be an asset there.
• Practice with a friend or mentor. They can ask questions you might not expect, giving you the chance to think on your feet and get comfortable engaging the interviewer.
• Dress appropriately for the position. Be sure that your interview attire is a fit for the job and the employer.
• Follow up after the interview with a thank-you email to reiterate your interest in the position and to clarify or add to any information that came up during your conversation.

Key Takeaways

• A semi-structured interview is a meeting where the interviewer asks open-ended questions, instead of following a strict and formalized list of questions.
• The interviewer uses the job requirements to develop questions and conversation starters.
• The semi-structured interview format encourages two-way communication. Both the interviewer and the candidate can ask questions and further the conversation. 
• To prepare, review the job posting, research the company, practice your answers, and dress professionally.

When managers use a set of predetermined questions for all the applicants for a specific job this is known as a?

Which interview are conducted with predetermined questions?

What type of interview format is being used when questions are determined ahead of time?

What is structured interview and unstructured interview?