Lesson 27: Inspecting and Protecting Documents Show
/en/word2016/track-changes-and-comments/content/ IntroductionBefore sharing a document, you'll want to make sure it doesn't include any information you want to keep private. You may also want to discourage others from editing your file. Fortunately, Word includes several tools to help inspect and protect your document. Optional: Download our practice document. Watch the video below to learn more about finalizing your documents. Document InspectorWhenever you create or edit a document, certain personal information may be added to the file automatically—for example, information about the document's author. You can use Document Inspector to remove this type of information before sharing a document with others. Because some changes may be permanent, it's a good idea to use Save As to create a backup copy of your document before using Document Inspector. To use Document Inspector:
Protecting your documentBy default, anyone with access to your document will be able to open, copy, and edit its content unless you protect it. There are several ways to protect a document, depending on your needs. To protect your document:
Marking a document as final will not actually prevent others from editing it because they can just select Edit Anyway. If you want to prevent people from editing the document, you can use the Restrict Access option instead. Challenge!
/en/word2016/smartart-graphics/content/ When creating a document Words feature allows you to retrieve a document if your computer loses power?Same as all previous versions of Word, Word 2019 also has the AutoRecover feature to help users recover unsaved Word document when computer shuts down. You can enable this function by going to File > Options > Save > checking Save AutoRecover.
What is the tool that checks for document readability by people with disabilities?To find missing alt text, use the Accessibility Checker. Alt text helps people who can't see the screen to understand what's important in images and other visuals.
What word feature automatically moves words to the next line when the right margin is reached?Word wrap is a text editor or word processor feature that breaks lines between words to adjust them within specified margins. This action is performed on the fly; if the user changes the margin, the line is automatically repositioned to ensure that the text is within margins and is visible.
What is a predesigned document?A predesigned document that may include format and wording that can be modified. Landscape orientation. Document that is displayed wider than it is tall. Print layout view. View that closely resembles the way a document will look when printed.
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