Which document ensures that new employees are aware of an establishments policies?

One of the most important functions of the human resources staff is to provide new employees with a warm welcome, accurate information about the company and their new employer's policies. Doris Sims, a Texas-based human resources development consultant and author of "Creative New Employee Orientation Programs," says, "More companies are starting to recognize the importance and value of this first-impression program." Some people find starting a new job to be stressful. However, a human resources department with a good orientation program can ensure a smooth transition into the employee’s new job.
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Introduction and Preliminary Information

With several newly hired employees in a classroom setting, the presenter can deliver an orientation that allows employees to interact with each other and form a relationship or bond. The presenter introduces herself and explains that they will learn some of the basics like work times during orientation days and rules for participating in orientation sessions, such as no cell phones and pagers. The presenter will then ask the new employees to introduce themselves.
To ensure the presenter is meeting the objectives for the orientation session, each new employee will state one or two facts he expects to learn during orientation. Throughout the session, the presenter will address each employee topic at the appropriate time.

Appearance Policy

An appearance policy covers a broad range of expectations. In the orientation session, company representatives discuss such topics as dress code and uniforms, as well as behavior and conduct. New employees learn about rules that prohibit gum-chewing, smoking and other activities allowed only during break times in designated areas. The appearance policy will also address any requirements to wear identification, especially when working in a secure environment that requires a photo ID and card entry for certain areas.

Zero-Tolerance Policies

Orientation sessions stress the importance of zero-tolerance policies regarding the use of illegal substances, alcohol and drug abuse and weapons in the workplace. Discrimination and harassment of any form is carries a zero-tolerance policy, which a presenter explains during orientation. The presenter also discusses the possible consequences of violating the company's zero-tolerance policies.

Disciplinary or Coaching Policy

According to Clark C. Caskey, Program director for the Bureau of Industrial Relations, some employers have adopted "constructive discipline" policies that shift the supervisory role from one of disciplinarian to coach. Constructive discipline is designed to help improve an employee's performance, not punish the employee. Explain your coaching philosophy or discipline procedures in detail. Require all new employees to acknowledge receipt of the policy. This may come in handy if a question arises about discipline or correct coaching.

Anti-Discrimination Laws and Sexual Harassment Training

Another essential component of new hire orientation is discussion of the company’s rules about discrimination and harassment. New hire orientation stresses the importance of respect for co-workers and the employees’ obligation and agreement to adhere to company policies against any form of discrimination or harassment. This section of the orientation also contains an explanation of the steps an employee must take if she believes she is the victim of discrimination or harassment. The majority of employers have an internal complaint process, according to the U.S. Equal Employment Opportunity Commission. The EEOC assists employers to develop training programs on workplace discrimination and harassment.

Orientation Wrap Up

At the beginning of the orientation, every new employee named one or two facts they would like to learn during orientation. Human resources orientation best practices is to review each objective and ask the employee if the information presented addressed his concern or question. In cases where an employee needs clarification, review the work policy or procedure again to ensure the employee is well-informed about his new employer's policies and regulations.

What Is Employee Orientation?

Employee orientation is the process of introducing newly hired employees to their new workplace. It provides the basic organizational information employees need to feel prepared for their new team, department, and role within the company. Effective employee orientation makes employees aware of company policies and expectations, handles essential paperwork, and answers any questions or concerns they may have before they transition into their new positions.

Why Orientation Is Important for New Employees

Orientation is important because it signifies the beginning of the relationship between employee and employer. The first day of work is the most important, as new hires are seeking to affirm their decision to accept your offer of employment.

A smooth transition into a new role benefits both new employees and their new managers and colleagues. By clearly communicating expectations and responsibilities to a new employee, they can start being productive quickly. As part of an effective onboarding process, a thorough and engaging orientation can also help reduce new employee turnover due to misunderstood or unmet expectations. Additionally, a clear policy for employee orientation will ensure that all new team members receive the same training and information.

How to Train New Employees in Your Organization

The key to successful new employee training is to make your new colleagues feel welcomed, appreciated, and productive from day one. To help employees feel welcomed, avoid overwhelming them with facts, figures, flowcharts, and new faces on their first day. Make sure their office and equipment such as phone, laptop, and email account are set up and ready to go, and that someone is prepared to show them how everything works. Don’t forget to be enthusiastic about their arrival! You can make the day feel special by planning a team lunch outing and by providing a welcome kit that includes a company T-shirt or other freebies.

On the more practical side, offer a map of the facility, a list of nearby restaurants, a glossary of company jargon, and an outline of the structure of your company and department that the new hire can refer to easily. Discuss how the employee’s own responsibilities fit into the bigger company structure.

Make sure the employee understands expectations, and invite them to offer ideas for improvement on current processes relevant to the job. On the first day, if appropriate, give them a simple project or two to get started on.

As part of training new employees, consider assigning a mentor to check in with the employee over the first few months. That way new employees know who to ask questions, have a built-in friend, and can be trained and mentored in their day-to-day tasks.

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What Is the Purpose of New Employee Orientation?

The purpose of new employee orientation is to welcome new employees to the organization, communicate important policy and culture information, and introduce employees to their new place of work.

A set schedule and procedure for employee orientation will also take strain off of managers and training personnel, allowing them to remain productive in their day-to-day work while still getting a new employee started.

What Is an Employee Orientation Checklist?

An employee orientation checklist describes a formalized orientation process to make sure each new employee receives an adequate introduction to the company, meets the right people, and has the correct tools to quickly become a productive employee. If you’re looking for a comprehensive checklist about what should be included in employee orientation, check out our all-inclusive new hire onboarding checklist.

What Is an Alternative Term for Employee Orientation?

Employee orientation is often referred to as onboarding; however, they are technically different ideas. Orientation begins on the first day of work, and consists of first-day introductions and information. Onboarding, on the other hand, starts from the moment a candidate accepts their offer, and it encompasses the entire introductory process, which may extend weeks and months into an employee’s first year. In short, orientation is a part of onboarding, but they are not the same thing. Do You Get Paid for Orientation at a New Job?

Typically, employee orientation at a new job begins on day one of employment. Because of this, employees are typically paid their agreed-upon wage or salary for the time they spend training. Some companies may offer raises once an employee has completed specified certifications required to complete their job. Because there are costs associated with training new employees, it is crucial to create a streamlined process that welcomes new colleagues and empowers them to become comfortable and productive as soon as possible.

How Long Should New Employee Orientation Last?

The correct amount of time to spend on employee orientation varies from organization to organization. Different industries require different levels of training and briefing before new employees can fully participate in their responsibilities. However, the widely accepted general standard for a new employee’s orientation duration is around three hours or no longer than a full workday.

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What document demonstrates that an employee is legally able to work in the United States?

An Employment Authorization Document (EAD), also known as an EAD card, work permit, or working permit, is an authorization granted by the United States Citizenship and Immigration Services (USCIS) that proves that the holder is authorized to work in the United States.

Which form does an employee complete to signify eligibility to work in the US?

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States.

What is orientation Programme for new employees?

In summary, new employee orientation is a program conducted by the HR department to train and enlighten new employees about their roles and company policies. Orientation is important, as it helps a new hire feel valued. It also reduces employee turnover and provides an avenue for forming meaningful relationships.