When a contact list is shared the contact permissions are set by default to which level

You can control who can receive alerts or requests based on a person's relationship to your organization and whether or not they have access to the sheet that the alerts or requests originate from. You can control this both at the account and sheet level.

For chat integrations (Slack, Google Hangouts, Microsoft Teams) to be able to receive alerts and requests—make sure that automation settings are Unrestricted on both the account- and sheet-level.

Account-level automation controls

  • Go to Account > Account Admin > Account SettingsAutomation Permissions. Only a Sys Admin can access this setting. 


For more information, see Global Account Settings.

Sheet-level automation controls

The sheet Owner or Admin can control who can receive alerts and requests on the sheet.

To change sheet-level notifications: 

  1. At the top left of the sheet, click Automation > Manage Workflows. 
  2. In the upper-right corner of the Automation window, select the Settings icon. 
  3. In the Automation Permission window that appears, choose your desired setting for who can be notified from this sheet:
    • Restricted (Default)—Only people who can view the sheet and have logged in to Smartsheet previously will be notified.
    • Limited—People who are in your Smartsheet account as well as people that can view the sheet from within Smartsheet will be notified.
    • Unrestricted—Anyone will be notified, even if they’re not shared to the sheet.

      If the account-level permissions are set to Limited or Restricted, some of these settings may be unavailable to you. If you’re unable to set your desired sheet-level alert and action settings, contact your System Admin to adjust them at the account-level.


Received "Automation rule on your sheet has invalid recipients" alert

Did you receive an alert from Smartsheet that one or more users won't receive notifications? Here are a few things that you can try:

Share the intended recipient to the sheet

If you've created an alert that is designed to go out to people who are shared to your sheet but you received an email indicating that the alert cannot be delivered to one or more recipients, you should consider sharing the sheet to them if you haven't already.

  1. Open the sheet and click the Share button in the upper-right. The Sheet Sharing form appears.
  2. In the Invite Collaborators field, type the email address of the person who you want to share to the sheet.
  3. Set the desired sharing permission for them. (More information on Sharing Permission Levels.)

    In the Invite Details section, you can enter personal message for the person so they have more context about your sheet.

  4. Click the Share Sheet button.

Change your settings to be less restrictive

If you've created an alert that is designed to go out to people who aren't shared to your sheet, you may need to edit your alert & action settings to be less restrictive. This may also happen if you've removed someone from being shared to the sheet but you still want them to receive alerts.

  1. Open the sheet and click Automation > Manage Workflows.
  2. Click the Settings icon in the upper right corner of the Workflow Manager.
  3. Choose a less restrictive setting (for example, anyone with an email address).

Edit your notification recipient list

This may happen if you've saved a copy of a sheet with alerts that are configured to go out to specific people.

  1. Open the sheet and click Automation > Manage Workflows.
  2. Double click the rule (it will have a message in red text to indicate that a recipient has been removed).
  3. Modify its recipient list from the workflow builder as needed.

Confirm Allow List email addresses

Check with the System Admin on your account to ensure all the appropriate email addresses are on the Allow list for your organization.

You can find the email address of your System Admin in Smartsheet by clicking on your profile icon in the upper-right corner of your screen and selecting Account Admin.

If you share a folder with someone, you can decide which permissions they have to your folder. Members of a shared folder can have one of three roles—owner, editor, or viewer.

  • Owner: Only one member can be the owner of a folder. The creator of a shared folder is automatically the owner, unless that shared folder is created within someone else’s parent folder, or they change the owner to someone else.
  • Editor: Any member you give this permission to can add, edit, download, share, or delete files in the shared folder.
  • Viewer: Any member you give this permission to can view, download, share, and comment on files in the shared folder, but not add, edit, or delete files.

Learn more about roles and permissions for members of a shared folder.

Not using Dropbox yet? See how Dropbox makes managing file permissions easy.

Change a member’s access to a shared folder

To change a member's access to a shared folder:

On dropbox.com

  1. Sign in to dropbox.com.
  2. Hover over the folder you’d like to change permissions for and click the “” (ellipsis).
  3. Click Share.
  4. Click Share with Dropbox
  5. Click Who can access.
  6. Click the dropdown next to the member you’d like to change.
  7. Select Can edit or Can view.

On the Dropbox desktop app

  1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
  2. Right-click or command-click the folder you’d like to change.
  3. Click Share….
  4. Click the dropdown next to the member you’d like to change.
  5. Select Can edit or Can view.

On the Dropbox mobile app

  1. Open the Dropbox mobile app.
  2. Tap the “” (vertical ellipsis on Android) or “” (ellipsis on iPhone/iPad) next to the folder you’d like to change.
  3. Tap Folder settings.
  4. Tap the area below [x] members.
  5. Tap the name of the member you’d like to change.
  6. Tap Access.
  7. Tap Can edit or Can view.

Note: Granting edit or view access for a parent folder will allow that access level to all subfolders within that parent folder as well.

Prevent members from inviting other people to a shared folder

If you're the owner of a shared folder, you can prevent members from inviting other people to the folder.

On dropbox.com

  1. Sign in to dropbox.com.
  2. Hover over the folder you’d like to change permissions for and click the “” (ellipsis).
  3. Click Share.
  4. Click Share with Dropbox
  5. Click the settings icon (gear icon).
  6. Select your preferences using the dropdown next to Manage access.
  7. Click Save.

On the Dropbox desktop app

  1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
  2. Right-click or command-click the folder you’d like to manage.
  3. Click Share….
  4. Click the settings icon (gear icon).
  5. Select your preferences using the dropdown next to Manage access.
  6. Click Save.

On the Dropbox mobile app

  1. Open the Dropbox mobile app.
  2. Tap the “(vertical ellipsis on Android) or “” (ellipsis on iPhone/iPad) next to the folder you’d like to manage.
  3. Tap Folder settings.
  4. Tap Management.
  5. Tap Only the owner.

Roles and permissions for members of a shared folder

Members of a shared folder can have one of three roles: owner, editor, or viewer.

Note: The permissions in the table below may differ for customers in a team account, because admins can manage sharing settings for their team.

Owner

Editor

Viewer

File and Folder actions

View folder members and their roles

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

View folder contents

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Edit folder contents

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Comment on files in folder

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level
*

Unshare folder

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Member actions

Invite and remove members

When a contact list is shared the contact permissions are set by default to which level
When a contact list is shared the contact permissions are set by default to which level
*‡

When a contact list is shared the contact permissions are set by default to which level

Cancel invites and reinvite members

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level
*

When a contact list is shared the contact permissions are set by default to which level

Determine who can be invited to the folder

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Determine who can manage membership
of the folder

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Make another member the owner

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Change roles of other members

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level
*

When a contact list is shared the contact permissions are set by default to which level

Email members

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Move a shared folder into a team folder §

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

Leave the folder

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

When a contact list is shared the contact permissions are set by default to which level

*This is the default setting for shared folders. The owner of a shared folder can change this setting.
†Owners can only unshare a folder if the folder doesn’t have any shared folders inside of it and the folder isn’t inside another shared folder.
‡If a shared folder is created within a team account, only members of that team can invite and remove members.
§This only applies for team accounts.

Where is information included in items such as inboxes contacts and calendar items stored in Outlook?

Microsoft Outlook typically stores the messages, folders, calendars, and other items available to you in files with a . pst extension in the "Outlook Files" folder in the "Documents" folder on your computer.

Which are ways a selected contact may be deleted from the contact list?

Delete contacts.
A single contact: Tap the contact. At the top right, tap More Delete. Delete..
Multiple contacts: Touch and hold a contact and then tap the other contacts. Tap Delete. Delete..
All contacts: At the top right, tap More Select all Delete. Delete..

Which views in Outlook allow you to sort your contacts list by clicking the column heading?

How to Sort Contacts in Outlook.
Click Change View and select List to switch to List view..
Click the column header you want to use to sort the list. The list is sorted alphabetically by that column..
(Optional) Click the column header again to sort in the reverse order..

What is the most commonly used feature in Outlook quizlet?

Email is the most common function used in Outlook.