Job analysis helps to prepare sound human resource practice and policies. This is usually done with the help of preparing a set of questions for assessing the skills needed for the job. It is the procedure for determining the duties and skill requirements of a job and the kind of person who should be hired for it. Show Because job analysis provides a deeper understanding of the behavioral requirements of the job, it plays a vital role in the defense of employment practices. Following are the main importance and uses of job analysis:
Job analysis provides useful information for human resource planning. It is the job analysis which helps in kind of job, qualification required and what an average person can do a job in a day. It is the foundation for forecasting demand for and supply of human resources in an organization. It is also necessary for preparing HR inventory and HR information system in the organization. Thus it helps in the division of work which is an essential element of the human resource planning.
Job analysis provides necessary information for conducting recruitment and selection of employees in the organization. To make an employment programme successful it is necessary to have a complete knowledge of job description (requirement of job) and job specification (requirement of job holder). Both of them help in the effective execution of the employment programme.
The purpose of training and development is to help the employees in gaining the skill required for doing the job. Up-to-date description and specification statements help to ensure the requirement of training and development needs in the organization. By comparing knowledge and skill of current employees with the expected level of performance, the need for training and development requirement can be assessed. This helps in making the content of training and development effective.
Job analysis provides necessary information for managing compensation of employees. By indicating the qualifications required for doing a specified job and the risks and hazards involved in its performance, it helps in salary and wage administration. It helps to rank the job in order to determine pay surveys. Hence, it helps in compensation decisions.
To check the performance of the employees the actual work done by the employees is compared with the set standards. Job analysis helps to appraise the performance of employees by providing clear-cut standards of performance for each job. It compares each employee’s actual performance with the predetermined standards.
Job analysis provides valuable information regarding the duties and responsibilities of an incumbent through job description statement. It also provides the content and skill requirement of each job.
In course of job analysis, certain unsafe environmental and operational conditions or personal habits are discovered and thus, that may lead to safety improvements. It helps in making proper measures to identify the unhealthy environment so corrective measures can be taken to ensure proper safety and avoid unhealthy conditions.
Job analysis provides valuable information data relating to the content and skill requirement of jobs which help to bring about improvements in the engineering design of jobs. It provides information which enables the management to change jobs in order to permit their being manned by personnel with specific characteristics and qualifications. Employee Counseling Vocational guidance and rehabilitation counseling is possible through comprehensive job description and specification statements. Information Source:
As discussed already, job analysis involves collecting and recording job-related data such as knowledge and skills required to perform a job, duties and responsibilities involved, education qualifications and experience required and physical and emotional characteristics required to perform a job in a desired manner. The main purposes of conducting a job analysis process is to use this particular information to create a right fit between job and employee, to assess the performance of an employee, to determine the worth of a particular task and to analyze training and development needs of an employee delivering that specific job. Let’s understand the concept with the help of an example. If the job of an executive sales manager is to be analyzed, the first and foremost thing would be to determine the worth of this job. The next step is to analyze whether the person is able to deliver what is expected of him. It also helps in knowing if he or she is perfect for this job. The process doesn’t finish here. It also involves collection of other important facts and figures such as job location, department or division, compensation grade, job duties, routine tasks, computer, educational, communicational and physical skills, MIS activities, reporting structure, ability to adapt in a given environment, leadership skills, licenses and certifications, ability to grow and close sales, ability to handle clients, superiors and subordinates and of course, the presentation of an individual. Purpose of Job AnalysisJob Analysis plays an important role in recruitment and selection, job evaluation, job designing, deciding compensation and benefits packages, performance appraisal, analyzing training and development needs, assessing the worth of a job and increasing personnel as well as organizational productivity.  Therefore, job analysis is one of the most important functions of an HR manager or department. This helps in fitting the right kind of talent at the right place and at the right time. Related ArticlesView All Articles What is the importance of job analysis in human resource management?Job analysis is an important step in ensuring that the right candidate is selected. Job analysis helps the employer in recruitment and selection, performance management, choosing compensation and benefits, etc. It helps the employees to have a clear picture of what is actually required of them.
What is job analysis and its importance?A job analysis is the process of studying a role or position, learning what activities it performs and what skills are necessary for the job. A job analysis can also assess under which conditions the employee performs the job and discover how that role might affect other roles in the company.
What is the importance of job analysis essay?Job analysis is important to develop job evaluation, recruitment, selection and placement, labour and personal relation, utilizing personnel and training. The establishment of wage rates and recruiting and placement needs usually compel management to undertake a systematic program of job analysis.
What is job analysis and design in human resources management?Job analysis investigates and identifies the duties, tasks, responsibilities, skills and knowledge, essential qualifications for a certain job profile. Job Design focuses on integrating the requirements and needs of an employee with the objectives of the organization.
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What is the importance of job analysis important in human resource management?
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