What is a predesigned file that incorporates formatting elements and may include content that can be modified?

Pages User Guide for Mac

• Welcome
• • Intro to Pages
  • Word-processing or page layout?
  • Intro to images, charts, and other objects
  • • Create your first document
    • Intro to creating a book
    • Use templates
  • Find a document
  • Open or close a document
  • Save and name a document
  • Print a document or envelope
  • • Undo or redo changes
    • Use sidebars
    • Quick navigation
    • View formatting symbols and layout guides
    • Rulers
    • Change the document view
    • Touch Bar for Pages
  • • Customize the toolbar
    • Set Pages settings
  • • Create a document using VoiceOver
    • Use VoiceOver to preview comments and track changes
• • Select text and place the insertion point
  • Add and replace text
  • Copy and paste text
  • • Add, change, or delete a merge field
    • Manage sender information
    • Add, change, or delete a source file in Pages on Mac
    • Populate and create customized documents
  • Use dictation to enter text
  • Accents and special characters
  • • Format a document for another language
    • Use phonetic guides
    • Use bidirectional text
    • Use vertical text
  • Add the date and time
  • Add mathematical equations
  • Bookmarks and links
  • Add links
• • Change the font or font size
  • Set a default font
  • Bold, italic, underline, and strikethrough
  • Change the color of text
  • Add a shadow or outline to text
  • Change text capitalization
  • • Intro to paragraph styles
    • Apply a paragraph style
    • Create, rename, or delete a paragraph style
    • Update or revert a paragraph style
    • Use a keyboard shortcut to apply a text style
  • Copy and paste text styles
  • • Format fractions automatically
    • Create and use character styles
    • Ligatures
    • Add drop caps
    • Raise and lower characters and text
    • Format Chinese, Japanese, or Korean text
  • Add a highlight effect to text
  • Format hyphens, dashes, and quotation marks
• • Set line and paragraph spacing
  • Set paragraph margins
  • Format lists
  • Set tab stops
  • Align and justify text
  • Set pagination and line and page breaks
  • Format columns of text
  • Link text boxes
  • Add borders and rules (lines)
• • Set paper size and orientation
  • Set document margins
  • Set up facing pages
  • Page templates
  • • Add pages
    • Add and format sections
    • Rearrange pages or sections
    • Duplicate pages or sections
    • Delete pages or sections
  • • Table of contents
    • Bibliography
    • Footnotes and endnotes
    • Headers and footers
  • Add page numbers
  • Change the page background
  • Add a border around a page
  • Add watermarks and background objects
  • Create a custom template
• • • Add an image
    • Add an image gallery
    • Edit an image
  • • Add and edit a shape
    • Combine or break apart shapes
    • Draw a shape
    • Save a shape to the shapes library
    • Add and align text inside a shape
  • Add lines and arrows
  • Animate, share, or save drawings
  • • Add video and audio
    • Record audio
    • Edit video and audio
  • Set movie and image formats
• • • Position and align objects
    • Place objects with text
    • Use alignment guides
    • Layer, group, and lock objects
  • Change the transparency of an object
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
• • • Add or delete a table
    • Select tables, cells, rows, and columns
    • • Add or remove table rows and columns
      • Move table rows and columns
      • Resize table rows and columns
    • Merge or unmerge table cells
    • • Change the look of table text
      • Show, hide, or edit a table title
      • Change table gridlines and colors
      • Use table styles
    • Resize, move, or lock a table
  • • Add and edit cell content
    • • Format dates, currency, and more
      • Create a custom table cell format
      • Format tables for bidirectional text
    • Highlight cells conditionally
    • Alphabetize or sort table data
  • • Calculate values using data in table cells
    • Use the Formulas and Functions Help
• • • Add or delete a chart
    • Change a chart from one type to another
  • Modify chart data
  • Move, resize, and rotate a chart
  • • Change the look of data series
    • Add a legend, gridlines, and other markings
    • Change the look of chart text and labels
    • Add a border and background to a chart
    • Use chart styles
• • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Show word count and other statistics
  • View annotations
  • Set author name and comment color
  • Highlight text
  • Add and print comments
  • Track changes
• • Send a document
  • Publish a book to Apple Books
  • • Intro to collaboration
    • Invite others to collaborate
    • Collaborate on a shared document
    • See the latest activity in a shared document
    • Change a shared document’s settings
    • Stop sharing a document
    • Shared folders and collaboration
    • Use Box to collaborate
• • Use iCloud Drive with Pages
  • Export to Word, PDF, or another file format
  • Open an iBooks Author book in Pages
  • Reduce the document file size
  • Save a large document as a package file
  • Restore an earlier version of a document
  • Move a document
  • Delete a document
  • Lock a document
  • Password-protect a document
  • Create and manage custom templates
  • • Transfer documents with AirDrop
    • Transfer documents with Handoff
    • Transfer documents with the Finder
• • If you can’t add or delete a page
  • If you can’t remove something from a document
  • If you can’t find a button or control
  • If page formatting keeps changing
• • Keyboard shortcuts
  • Keyboard shortcut symbols
• Copyright

A template is a predesigned set of elements for creating a document—a layout, placeholder text and images, and so on. Placeholders give you an idea of what a document created with this template might look like when you use its text and object styles. Every time you create a new document, you choose a template from the template chooser (shown below) as a starting point.

After you open a template, you can add your own text, replace placeholder graphics or delete them, and add new objects (tables, charts, text boxes, shapes, lines, and media).

Pages templates are designed either for word processing or for page layout. For example, the Essay and School Newsletter templates, and book templates in portrait orientation, are for word processing. The Tab Flyer, Museum Brochure, and book templates in landscape orientation are for page layout. After you begin creating your document, you can’t switch to a different template. You can, however, convert the document from word processing to page layout, and vice versa.

Pages templates are designed to use information from your My Card in Contacts. For information on setting up your My Card, see Set up your My Card in Contacts.

You may prompted to authorize Pages to use information from your contacts when opening a template. To authorize, click OK in the dialog. If you don’t want to authorize the use of your contact information, click Don’t Allow. For more information on using apps to use your contact information see Allow apps to use your contact information.

Choose a template

1. Open Pages and click the New Document button in the dialog, or choose File > New from the Pages menu at the top of the screen.

2. In the template chooser, scroll to find a template for the type of document (or envelope) you want to create, then double-click the template to open it.

   • To create a document that’s mainly text: Choose one of the Basic templates (these are all word-processing templates).

   • To create a brochure, poster, or something with a more complex layout: Choose a template that looks closest to what you want to create. The choices include a variety of word-processing and page layout templates.

   • To create an interactive book: Choose a book template. Books in EPUB format can be opened in Apple Books and other ebook readers.

   • To create a document with the formatting of a different language: Choose the language from the pop-up menu in the bottom-left corner of the template chooser, then choose a template. See Format a document for another language.

Some templates aren’t downloaded to your computer until you choose them or open a document that uses the template. If your connection is slow or you’re offline when this happens, placeholder images in the document may appear at a lower resolution until you’re online again or the template finishes downloading.

If you need help creating your own document from the template, see Create your first document.

Identify the template type

1. Open the template, then click

   
   in the toolbar.

2. Check to see if the Document Body checkbox is selected.

   If the checkbox is selected, it’s set up for word processing. If not, it’s for page layout.

Convert to a word-processing document

When you convert a page layout document to a word-processing document, any existing objects, including text boxes, remain in the document. If text boxes are layered with objects, you need to adjust the layering and text wrap in the converted document.

Do one of the following:

• Choose File > Convert to Word Processing (from the File menu at the top of your screen).

• In the Document

  
   sidebar, click the Document tab, then select the Document Body checkbox.

Important: If you change your mind, press Command-Z on your keyboard to undo the last action. You can keep pressing this keyboard combination to step back through your most recent actions. You can also revert the document to a previous version.

Convert to a page layout document

WARNING: When you convert a word-processing document to a page layout document, any existing body text (text that’s not in a text box) is deleted, along with any objects set to move inline with text. If you want to save the body text and any inline objects, copy them before you convert the document, then add a text box to the new document and paste the copied text. Objects set to stay on the page and not move with the text are retained in the conversion.

Do one of the following:

• Choose File > Convert to Page (from the File menu at the top of your screen).

• In the Document

  
   sidebar, click the Document tab, then deselect the Document Body checkbox.

Important: If you change your mind, press Command-Z on your keyboard to undo the last action. You can keep pressing this keyboard combination to step back through your most recent actions. You can also revert the document to a previous version.

Create new documents from a specific template

You can change a setting in Pages to always open a new document in a particular template instead of from the template chooser.

1. Choose Pages > Settings (from the Pages menu at the top of your screen).

2. Click General at the top of the settings window, then select “Use template.”

3. Do one of the following:

   • Use the currently selected template: Verify that the name of the template you want to use appears after “Use template.”

   • Choose a different template: Click the Change Template button, click a template, then click Choose.

4. Close the settings window.

After you change this setting, you can still open a new document with a different template. Hold down the Option key, then choose File > New from Template Chooser (from the File menu at the top of your screen).

Use a business card template

The business card templates are page layout documents, so all text is contained in text boxes. You can speed up the process by grouping the edited text on the first card, copying it, then pasting it on each card.

1. In Pages, turn on alignment guides (choose Pages > Settings from the Pages menu at the top of your screen, click Rulers, then select the checkboxes for alignment guides).

   Alignment guides help you place text in the same place on each card.

2. Choose File > New (from the File menu at the top of the screen), then click Stationery on the left side of the template chooser.

3. Scroll down to the Business Cards section, then double-click a business card template.

   The numbers at the bottom of each page indicate the commercial business card paper that the page is designed for. You can delete the page you don’t want to use (click

   
   in the toolbar, choose Page Thumbnails, select the page, then press Delete on your keyboard).

4. Double-click placeholder text on the first card, then type your own information.

5. Command-click all the text and graphics you edited on the card.

6. In the Format

   
    sidebar, click the Arrange tab at the top.

7. Click Group at the bottom of the sidebar.

   With all text grouped, you can copy and paste without losing proper spacing and alignment.

8. Delete the text boxes on the next card.

9. Select the grouped text and graphics on the first business card, choose Edit > Copy, then choose Edit > Paste (from the Edit menu at the top of your screen).

   You can use the keyboard shortcuts Command-C for copy and Command-V for paste. The pasted copy overlaps the first card slightly.

10. Drag the pasted copy to the card whose contents you deleted until the alignment guides appear.

    The alignment guides appear when the new copy is aligned exactly horizontally and vertically with the text on the other cards.

11. Delete the text on the next card, paste again, then drag the pasted copy to the empty card.

12. Continue deleting placeholder text, pasting the copy, and aligning the content until all of the cards on the page have your information.

13. Choose File > Print (from the File menu at the top of your screen), click the Printer pop-up menu and choose a printer, then click Print.

    If you didn’t delete the unwanted page from the template when you started, be sure to print just the page you edited.

You can modify any of the predesigned templates, then save your changes to create your own custom templates. See Create and manage custom templates.

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